MINUTES OF THE 2026 AGM.

AGM Minutes, 1st October, 2026. Crown Inn, Awsworth.

Meeting opened 7.30pm.

Apologies received from Kate Sherras, Steve Hands and Pete Smith.

The minutes of the 2025 AGM, were read and approved. Prop: G. Milburn, Sec: M. Gather.

Chairpersons Report: Kate had sent in her remakes to B. Phillips, read out by Mick Gather. Kate apologised for her absence. She has enjoyed her first year as Chair, and thanked the committee for the time and effort they put in for the success of the section, noting increase attendance on runs and at club nights. Comments from new members have been positive about our friendliness and welcome. She thanked all run leaders and Tail End Charlies.

Kate feels we have a constructive committee and thanked them all for their individual and joint efforts. She is happy to continue as Chairperson.

Finance Report: Mick distributed copies of the accounts to date. The starting balance was £2102.36, and the end balance £2060.52. The £42 deficit is negligible but is accounted for by the newly-introduced bank charges, which have become unavoidable. The financial report was passed. Prop: G. Milburn, Sec: P. Latham.

Secretary’s Report: Bruce echoed Kate’s remarks about the committee. 5 years ago, there was no committee as such. We now have very active regular meetings to plan for the section’s future. He was very positive about the move to Awsworth and the WhatsApp group. It is a great relief to him to have Ian on board as his deputy.

Election of Officers: Ian Lawrence has volunteered for the position as Deputy Secretary. As all the other current Officers are happy to continue, and no others came forward, it was agreed that no vote was required.

Safety: This was discussed at length, recalling the horrific accident last year in the Lakes Section. It was unanimously agreed to adopt the calendar safety message and the signing on sheets as advised by Allen House.

Also:

A safety briefing at the start of each run.

All participants to pay attention, especially to the identity of Tail End Charlie.

Tail End Charlie: Different ways to prevent mistaken identity were discussed, including

1. Agree at the start that TEC will wave, flash headlight or some other means to tell you that you can move on.

2. Riders take particular note of the bike in front of them and don’t expect to see TEC till it has passed.

3. The committee will investigate the possibility of providing distinctive bibs for TEC.

Charitable Donation from finances: B. Phillips suggested that this goes to Prostate Cancer UK. Passed unanimously.

Club Nights. The Crown will remain as our clubhouse. Although attendance may decline during the winter, the meetings are still scheduled throughout.

Section Awards: Suitable recipients were discussed. B. Phillips to put a reminder out on the WhatsApp group and in the newsletter.

National Awards. A candidate was suggested for the Unsung Hero of the section. Motion passed unanimously.

Any Other Business: P. Latham expressed dissatisfaction with some Lunch Meet venues, with which many others agreed. Some very suitable alternatives were suggested and B. Phillips to put a request out for more suggestions on the WhatsApp group and in the newsletter.

Meeting closed at 8.37pm